Oliveaire - South Asian Events

Oliveaire provides the hospitality industry a channel to explore the ethnic event market influenced with culture and tradition. Clients are able to depend upon our knowledge and understanding of the unique needs of the customs, meal preferences, and accommodations generated by these events. Our team, with its ethnic background, has been our cornerstone in provding our clientele the best service in the wedding and special event market.

Wednesday, February 23, 2011

Wedding Transportation

You’ve been engaged for some time now and the planning of the event is coming along beautifully. Bridal outfits have been handled, venue has been chosen, floral and décor elements are starting to take shape and the tasting has been scheduled. What could you have possibly forgotten? Don’t worry it is the most overlooked and / or assumed item; your wedding transportation. After all, to enjoy your wedding ceremony and or reception, you have to get there.

While the most popular vehicle is definitely the limousine other options include antique and vintage cars, horse drawn carriages, trolleys and even large buses. Most transportation companies recommend booking your transportation needs approximately 8 months in advance with most companies being sold out on Saturday’s during the peak wedding season.

Photo courtesy of theknot.com

When booking your wedding transportation, consider the following 10 items:

1 - What type and how many vehicles will you require for your event? Determine how many vehicles you will need based upon how many people will be required to utilize the transportation and decide if you would like them all to travel together, or in separate groups. Also keep in mind any additional space that you as a bride might need based upon your bridal outfit, headpieces or bridesmaid dresses. These often times will require additional space such as extra-wide doors which most transportation companies can accommodate.

2 - What times will I need the transportation? Will you require the transportation for only a few hours or for all day and / or night? Ask when your allotted time begins and when overtime charges start and what those charges will be. Also check to see if there is an additional charge for added mileage.

3 - What happens if my transportation breaks down? Ask for details about the vehicles available and inquire about insurance, licenses and service schedules. If something happens to the transportation the company should have ample and reliable back up’s available.

Photo courtesy of theknot.com

4 - Do you have any preferred rates? Many times transportation companies will have preferred rates for multiple car bookings, while others offer discounts for off-day weddings like Fridays, Sundays or weekdays. Find out when you payment is required and what kinds of payment are accepted.

5 - What if I am running late and need the transportation longer than I contracted? Always book your wedding transportation vehicles for 1 to 2 hours longer than necessary. Many companies will be handling multiple events each day and a rental extension at the last minute may be impossible based upon their schedule.

6 - Will I be required to sign a contract? Not only will you be required to sign a contract but make sure to read the fine print of the contract carefully. Does it clearly indicate all pick up times, delivery times and payment schedules?

Photo courtesy of theknot.com

7 - What happens if I have to cancel some or all of the transportation? Once again verify and read your contract very carefully. All reputable companies will clearly define their cancellation policies and / or penalties.

8 - Do I need to tip the driver? Always ask the company if the total cost includes a gratuity for the driver as this policy ranges depending upon the company that you chose. Also inquire how the driver will be attired. Since it is a wedding the driver should be in a black suit or even a tuxedo. The last thing you want is to be picked up by a driver in shorts and a Hawaiian shirt unless that is what you want.

9 - What do I do when I find the right company? What you find the right company and package; sign the contract, pay the required deposit and get a receipt.

10 - What do I do after I sign the contract? Once the contract is signed you can concentrate on the other details of your special day. Do call and confirm your transportation details at least two weeks prior to your big day.

Photo courtesy of theknot.com

Your wedding transportation is a small detail, but an essential one. By addressing your needs early in your planning, you make sure the road to romance stays smooth and clear.

1 comment:

  1. Here I can see some creative ideas. In wedding people always want to collect innovative things, they different kind of elle jewelry, they want the best wedding fdress,the different venus, they want best transportation ideas etc etc.